Privacy Policy for TopoSDS

Last updated: February 11, 2026

1. Introduction

TopoSDS ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and web services.

2. Information We Collect

Personal Information

• Name and email address
• Phone number
• Profile photo (optional)
• Company information

Usage Data

• Device information (device type, operating system)
• App usage statistics
• Log data and error reports

Content You Provide

• Messages and communications
• Photos and videos shared in the app
• Documents and files uploaded

3. How We Use Your Information

We use the collected information to:

• Provide and maintain our services
• Enable communication between team members
• Send notifications about app activity
• Improve and optimize our services
• Ensure security and prevent fraud
• Comply with legal obligations

4. Data Storage and Security

We use industry-standard security measures to protect your data:

• Data is encrypted in transit using HTTPS/TLS
• Passwords are securely hashed
• Data is stored on secure cloud servers (Firebase, MongoDB Atlas, AWS)
• Access to user data is restricted to authorized personnel only

5. Photo and Video Permissions

Our app requests access to your device's photos and videos for the following purposes:

• Profile Photos: To allow you to upload and update your profile picture
• Group Chat Media: To enable sharing of images and videos in team communications
• Work Documents: To facilitate uploading and sharing of work-related visual content

We only access photos and videos that you explicitly select for upload. We do not scan or access your entire photo library.

6. Data Sharing and Disclosure

We do not sell your personal information. We may share your data only in the following circumstances:

• Within Your Organization: With other members of your company/team as necessary for collaboration
• Service Providers: With third-party services that help us operate our app (Firebase, MongoDB, AWS)
• Legal Requirements: When required by law or to protect our rights

7. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request deletion of your data
• Export your data
• Opt-out of certain data collection

8. Children's Privacy

Our service is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

9. Third-Party Services

Our app uses the following third-party services:

• Firebase: For authentication, cloud storage, and push notifications
• MongoDB Atlas: For database services
• AWS: For backend hosting

These services have their own privacy policies governing their use of your information.

10. Push Notifications

We may send you push notifications about:

• New messages and mentions
• Important updates
• Team activity

You can disable push notifications in your device settings at any time.

11. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. You may request deletion of your account and data at any time.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

13. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Email: support@toposds.com
Address: Herndon, Virginia, United States

14. Consent

By using our app, you consent to our Privacy Policy and agree to its terms.